Impact evidence

Projects need Org plan.

Evidence records the measurement behind a narrative. An update stating “we trained 40 women in Kisumu this month” is the narrative; the corresponding evidence records beneficiaries trained = 40 for a stated period, with a method and a source.

Evidence is available in every results-planning mode, including Simple. It is not gated by the logframe mode.

Evidence

Each evidence record carries the following fields:

Field	What it is
Indicator	What was measured — “trees planted”, “beneficiaries trained”
Value and unit	The figure, and what it counts
Baseline	The position before the project. Not requested in the form — see below.
Target	The committed figure. Not requested in the form — see below.
Period	The window the measurement covers, from and to
Methodology	How the figure was derived
Source	A field note, survey, or report
Location	Where the measurement applies, where relevant
Media	Supporting photographs or documents

Evidence can be attached to a milestone and, in Standard or Advanced logframe mode, to a planned indicator. This places the planned target and the actual measurement together.

Baseline and target are stored on every evidence record, but the Add Evidence form does not request them. They belong to the planned indicator rather than to an individual measurement: in Standard or Advanced mode they are taken from the logframe indicator the record is linked to, and in Simple mode, where no planned indicator exists, they remain empty.

Correcting a record

Evidence can be deleted. Deletion is soft: the record is retained while ceasing to appear. There is no supersede-and-retain flow. Where a measurement was incorrect, delete it and record the corrected figure rather than editing the value, which would remove the fact that it changed.

Verification

Every record carries a verification status: unverified, pending, or verified. New evidence is created unverified. Recording a measurement does not assert that it has been checked, and the status is visible to readers.

Evidence records, each carrying its source and verification stateOpen /p in the app

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The Evidence tab lists each record with its value, period, source and verification state. Records from the same project may hold different states simultaneously; this is expected rather than a backlog requiring resolution.

Your projectsProjects

A known limitation

Indicators are free text. “trees planted”, “Trees Planted” and “# of trees planted” are treated as three distinct indicators and will not aggregate across projects or periods.

Where totals are required — across projects, across years, or in a funder report — agree the exact wording of each indicator within the organisation and use it verbatim. Establishing this convention in advance avoids a reconciliation that cannot be performed by query.